The 2026 Printing Report

Most people don’t think about printing until they suddenly need it. 

It’s the shipping label that stands between you and a package drop-off. It’s the notes that have to be in hand before a big meeting starts. It’s the contract waiting on a signature to move business forward. It’s the school assignment that can’t be turned in without a hard copy. In those moments, printing transforms from an afterthought into a necessity. 

For millions, whether living in multifamily communities, working in coworking spaces, running a business, or simply exhausted by the cost, hassle, and privacy concerns posed by home and office printers, printing is a small service with surprising weight. We all rely on printing more than we realize, and when access is limited, the disruption is immediate. 

PrintWIthMe powers printing for nearly 4 million Americans nationwide through its self-serve amenities and workplace solutions. This report, built on 16,000 survey responses from PrintWithMe users, clearly shows that printing isn’t obsolete. It’s thriving. Shared printing delivers measurable value by eliminating the cost and burden of clunky, outdated equipment, lightening staff workloads, and supporting remote professionals with secure, convenient printing beyond the home office.